Purpose

Are you a highly organized professional who thrives on keeping operations running smoothly while supporting meaningful work The City of Savannah Water Resources Planning & Engineering Department is seeking a dynamic Administrative Assistant to provide administrative, programmatic, and operational support for daily department operations, projects, communications management, processing transactions, computer software data input and information compilation, and maintaining records.

As our next Administrative Assistant, you will play a critical role in ensuring the success of Water Resources Planning & Engineering Department operations, overseeing or assisting with information management, computer software input and management, outreach, business services, and internal administrative functions. You will support key initiatives and staff by preparing reports, and public-facing content, while serving as a trusted liaison across internal teams, external partners, and the community to ensure efficient and effective service and project delivery.

This is more than an administrative role, it’s an opportunity to contribute to impactful projects, strengthen community connections, and support the essential services that keep our City running. If you are detail-oriented, proactive, and passionate about public service, we invite you to bring your skills and energy to our team.

We offer great pay, excellent benefits to include medical, dental, and vision plans, life insurance, employee/spouse/childs upplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan (457 B), pension plan, flexible spending account, home purchase assistance and 11 paid holidays!

Women, Minorities, and Veterans Are Encouraged to Apply!

Essential Job Functions

• Coordinates administrative processes such as scheduling, reporting, purchasing, and document preparation to support departmental operations.

• Collects data and conducts research on assigned projects; conducts surveys and reviews literature and source materials to prepare reports. Assists in preparing, submitting, and tracking technology advances, contracts, and compliance documentation as needed.
• Supports financial and transactional activities such as processing invoices, purchase orders, payment vouchers, and budget-related tasks.
• Assists in preparing, submitting, and tracking grant applications, contracts, and compliance documentation as needed.

• Coordinates CIP and Private Development project management with City software(s)

• Responds to public and internal inquiries by phone, email, and in person, providing project water resource information and routing requests appropriately.
• Oversees or coordinates program activities such as public meetings, community classes, or special projects, ensuring materials and logistics are in place.
• Serves as a liaison to internal teams, vendors, and external partners to ensure timely communication, collaboration, and project follow-through.
• Coordinates the publication and printing of promotional materials, designs flyers and newsletters.
• Maintains accurate records, files, and databases related to department programs, projects, and correspondence.
• Provides guidance or direction to other staff or interns as needed and may fill in for supervisors or colleagues during absences.
• Performs other related duties as assigned.

Minimum Qualifications

Requires a Bachelor's Degree in Business or Public Administration, Journalism, Public Relations, Mass Communication, or related field plus one to three years of business or community development, public relations, marketing, or related experience; or any equivalent combination of education, training, and experience.

Work Location: 20 Interchange Drive Work Hours: 8 am - 5 pm, Monday - Friday

Additional Information
Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verificationof education, certifications, and licenses required prior to employment.

Additional Information

• Knowledge of the principles and practices of governmental accounting.
• Knowledge of municipal auditing principles and practices.
• Knowledge of city budgetary and purchasing policies.

• Knowledge of computer project software and Microsoft Suite

• Knowledge of relevant local, state, and federal regulations.
• Knowledge of office equipment and computer operation and data input.
• Skill in developing short- and long-range plans
• Skill in establishing priorities and organizing work

• Skill in Microsoft Suite

• Skill in public and interpersonal relations.
• Skill in the use of office equipment and in the training of others in its use.
• Skill in oral and written communication

Are you a highly organized professional who thrives on keeping operations running smoothly while supporting meaningful work The City of Savannah Water Resources Planning & Engineering Department is seeking a dynamic Administrative Assistant to provide administrative, programmatic, and operational support for daily department operations, projects, communications management, processing transactions, computer software data input and information compilation, and maintaining records. As our next Administrative Assistant, you will play a critical role in ensuring the success of Water Resources Planning & Engineering Department operations, overseeing or assisting with information management, computer software input and management, outreach, business services, and internal administrative functions. You will support key initiatives and staff by preparing reports, and public-facing content, while serving as a trusted liaison across internal teams, external partners, and the community to ensure efficient and effective service and project delivery. This is more than an administrative role, it’s an opportunity to contribute to impactful projects, strengthen community connections, and support the essential services that keep our City running. If you are detail-oriented, proactive, and passionate about public service, we invite you to bring your skills and energy to our team. We offer great pay, excellent benefits to include medical, dental, and vision plans, life insurance, employee/spouse/childs upplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan (457 B), pension plan, flexible spending account, home purchase assistance and 11 paid holidays! Women, Minorities, and Veterans Are Encouraged to Apply! Essential Job Functions Coordinates administrative processes such as scheduling, reporting, purchasing, and document preparation to support departmental operations. Collects data and conducts research on assigned projects; conducts surveys and reviews literature and source materials to prepare reports. Assists in preparing, submitting, and tracking technology advances, contracts, and compliance documentation as needed. Supports financial and transactional activities such as processing invoices, purchase orders, payment vouchers, and budget-related tasks. Assists in preparing, submitting, and tracking grant applications, contracts, and compliance documentation as needed. Coordinates CIP and Private Development project management with City software(s)Responds to public and internal inquiries by phone, email, and in person, providing project water resource information and routing requests appropriately. Oversees or coordinates program activities such as public meetings, community classes, or special projects, ensuring materials and logistics are in place. Serves as a liaison to internal teams, vendors, and external partners to ensure timely communication, collaboration, and project follow-through. Coordinates the publication and printing of promotional materials, designs flyers and newsletters. Maintains accurate records, files, and databases related to department programs, projects, and correspondence. Provides guidance or direction to other staff or interns as needed and may fill in for supervisors or colleagues during absences. Performs other related duties as assigned. Minimum Qualifications Requires a Bachelor's Degree in Business or Public Administration, Journalism, Public Relations, Mass Communication, or related field plus one to three years of business or community development, public relations, marketing, or related experience; or any equivalent combination of education, training, and experience. Work Location: 20 Interchange Drive Work Hours: 8 am - 5 pm, Monday - Friday. Additional Information. Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verificationof education, certifications, and licenses required prior to employment. Additional Information Knowledge of the principles and practices of governmental accounting. Knowledge of municipal auditing principles and practices. Knowledge of city budgetary and purchasing policies. Knowledge of computer project software and Microsoft Suite. Knowledge of relevant local, state, and federal regulations. Knowledge of office equipment and computer operation and data input. Skill in developing short- and long-range plans. Skill in establishing priorities and organizing work. Skill in Microsoft Suite. Skill in public and interpersonal relations. Skill in the use of office equipment and in the training of others in its use. Skill in oral and written communication

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